Call for Papers - CAOS 2015
On behalf of CAOS International, I would like to warmly invite you to the 2015 CAOS meeting to be held June 17-20 in Vancouver, Canada. We are especially pleased that this meeting will be co-located with the annual meeting of the Canadian Orthopaedic Association and the Canadian Orthopaedic Research Society, with upwards of 500 Canadian orthopaedic surgeons expected to attend, so there will be expanded opportunities for making connections with the broader orthopaedic community.
In addition to soliciting regular paper submissions in our normal topic areas (see below), we will be offering some special opportunities aimed at enhancing broader discussions:
- Proposals for Special Topic Panels Invited: We will offer space in the program for a small number of panels on special topics aimed at engaging the broader orthopaedic community by bringing in topics, speakers and perspectives not normally presented at CAOS. Examples of such topics might include technologies used in related fields such as radiology or neurosurgery that could have value in orthopaedic surgery, the role and value of biomechanical modeling in understanding issues in orthopaedic surgery, the interplay between surgery and physiotherapy, techniques for training surgical procedures, assessing cost benefits of new technologies, etc. We invite members of the CAOS community to submit proposals for such panels. Panels will be scheduled to last up to one hour and the Proposer may propose a format that best suits their purposes (for example, one might start with a five minute 'Setting the Stage' talk by the Panel Chair, followed by 4 talks of ~10 minutes in length, followed by 15 minutes of open discussion).
Panel Proposal Process: To propose a panel, the Proposer should submit a proposal containing the following elements:
- Proposed panel title
- Name and CV of Proposer
- Name of a proposed co-chair (ideally with complementary expertise - eg, a clinician if the proposer is an engineer, or vice versa)
- Summary of proposed panel (up to 2 pages) describing the proposed panel topic, program and panelists (please provide a brief description of each panelist's qualifications and a short list of relevant publications), along with an explicit justification of the panel's relevance to the CAOS community
Panelists on accepted panels will be offered the option of submitting an associated paper to the Panel Chair for publication in the proceedings. The Panel Chair will take responsibility for reviewing submitted papers (the conference program committee is available to provide peer reviews, if requested). The Panel Chair must transmit final copies of accepted papers from the panelists to the Program Chair by the end of April to be guaranteed inclusion in the proceedings.
- Extended Papers on Technical Innovations: This year, we will be offering an opportunity for researchers to submit a longer paper (1500-2000 words, plus up to 5 figures) if they wish to present a substantially new technical innovation and would like to explain their methodologies in greater detail than is possible in a regular paper. Papers submitted in this category will be considered for presentation in special sessions that will feature longer talk lengths (10 minutes, plus 5 minutes for discussion) to encourage more detailed presentation of new methodologies and longer discussion of clinical utility. The normal paper submission deadline applies. We especially encourage young researchers to take advantage of this opportunity; accordingly, some preference will be given to presenting authors who do not yet hold (or have only very recently taken up) faculty appointments or post-graduation industry positions.
- Technology Showcase: To encourage demonstrations of early-stage technologies, we will be inviting applications for tables in our Technology Showcase. The Showcase will be held in one or more rooms on the conference level (one floor up from the exhibit hall). Tables and power will be offered on a largely cost-recovery basis to research groups and early stage companies who wish to demonstrate their technologies. For the purpose of determining eligibility, we consider a company to be early stage if it does not yet have a product on the market or if it has not previously exhibited at CAOS. We will send out a separate announcement when rates for the Technology Showcase spaces are finalized and the booking webpage is open. Please send a message to CAOS2015@caos-international.org if you would like further information or would like to discuss your particular situation or requirements.
- Clinical Experience Video Demonstrations (Pre-Conference): We invite surgeons with experience using computer-assisted surgical techniques to present their experiences in a pre-conference video session to be held on Wednesday afternoon. Slots in this session will be 15 minutes in length, consisting of a 10 minute surgical procedure video to be narrated live by the clinician and 5 minutes of discussion. Submission details for proposals for this session are shown below. We anticipate that a number of surgeons from the Canadian Orthopaedics Association will attend to learn from their international surgical colleagues how CAS works in real life.
Topics of Interest for Regular Papers:
CAOS invites paper submissions that relate broadly to the use of technology in orthopaedic surgery. We are interested both in papers that describe technical aspects of devices and systems used in surgery and in the clinical impact of such systems, including deployment and integration issues related to hospital workflow and economic evaluation. Typical technical topics include surgical navigation systems, metrology devices, robotics, Patient Specific instrumentation, procedure planning processes, image acquisition and processing, segmentation, registration, calibration, 'smart' instruments and sensors, biomechanical modeling, gait analysis, etc. Typical clinical application areas include hip and knee arthroplasty, trauma, osteotomies, oncology, spine procedures, ACL repair, shoulder and ankle procedures, etc., as well as issues related to surgeon training.
Paper Formats and Requirements:
- Regular Papers are expected to demonstrate novelty by arguing that there is a gap in existing literature that the presented work addresses and to present data to support any conclusions drawn. All papers will be required to include at least three references in the Introduction to establish the need for and novelty of the work, and at least two references in the Discussion section to establish significance of the findings compared with the existing literature. Regular papers should be 500-1000 words in length (excluding references and title block).
- Extended Papers on Technical Innovation are similar to regular papers, but are longer to allow for more extended presentation of methods and discussion of results. Papers from 1500-2000 words (excluding references and title block) are invited. A selection of the extended papers will be invited to be presented in extended sessions (15 minutes allotted per paper).
Please note that papers submitted by authors affiliated with or sponsored by companies will be explicitly identified as such in the program and proceedings.
Author Registration Requirement: Authors may request a preference for oral or poster presentation. The presenting author for each paper must register for the conference by the early registration deadline, or the paper will be removed from the program, and no individual presenting author will be assigned more than one oral presentation (a given presenting author may present one or more posters in addition to making an oral presentation).
Paper and Panel Proposal Submission Process and Key Dates:
- Invited Panel Proposals: Please submit proposals by email to CAOS2015@CAOS-International.org by January 15, 2015, preferably in PDF format. Acceptances will be issued by February 10, 2015. Optional papers from accepted panelists will be due on April 30, 2015 to ensure inclusion in the conference proceedings.
- Regular and Extended Papers: Initial versions of papers should be submitted through the EasyChair paper submission website by Feb 3, 2015 (8 am GMT; midnight Feb 2, west coast of North America); revised papers may be resubmitted until Feb 9, 8 am GMT (midnight Feb 8 west coast of North America). Acceptances will be issued by mid-March. Please download the templates and detailed paper formatting instructions here: [Word (doc) format], [PDF]. Note that this year we are requesting both a paper submission in PDF format AND a plain text abstract (~250 words) for publication in the Bone and Joint Journal. Detailed instructions for both are contained in the template document.
- Clinical Experience Video Demonstrations (Pre-Conference): To propose a Clinical Experience Demonstration Video, please send an email message to CAOS2015@caos-international.org by February 28, 2015 with a brief description of the proposed content of the video. Please address the following issues (ideally in 200-300 words):
- the procedure to be presented
- the CAOS system being used
- your experience with navigation in general and the particular system being used
- the primary "take-away" message you wish other surgeons to take from your presentation
We look forward to seeing you in Vancouver in June!
President, CAOS International